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The Guide to Inventory Reports and 7 Types of Reports to Use

By iNECTA, May 2, 2023


What is an inventory report?

An inventory performance report is a record that offers an in-depth description of the inventory items a company possesses. This report usually contains details about the amount, location, and condition of each item, in addition to other pertinent data like acquisition dates, supplier information, and selling prices. Inventory managers can create inventory reports either manually via spreadsheets or automatically by employing inventory management systems to track inventory.

Inventory reports are essential for several reasons:

    • They provide businesses with a clear picture of their current inventory levels, enabling them to make informed decisions about purchasing, sales, and inventory management.
    • They help businesses identify and address inventory issues, such as stockouts, overstocks, and slow-moving items.
    • They serve as a valuable tool for inventory managers, providing them with the data they need to optimize inventory levels and reduce costs.

What are the different types of reporting tools available for enterprise businesses

Enterprise companies have various reporting tools to choose from, including those that enable them to generate inventory reports, report on inventory analytics, track inventory value, and manage inventory effectively. These tools can include business intelligence solutions such as Tableau and Microsoft Power BI, data visualization software such as Chartio and Google Data Studio, and reporting software such as JasperReports and Crystal Reports. Dashboards, ad hoc reporting tools, and inventory categorization tools such as SAP BusinessObjects and Oracle Business Intelligence can also be utilized to create custom inventory reports and gain insights into inventory performance. Ultimately, these inventory management tools help enterprises keep track of inventory value and make informed decisions about inventory management.

Why do you need inventory management reports?

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Inventory management reports are essential for businesses because they provide valuable insights into inventory performance and help businesses make data-driven decisions to optimize their report inventory analytics and maximize profits. Some of the key benefits of inventory management reports include:

    1. Better decision-making: Inventory reports provide businesses with the information they need to make informed decisions about inventory levels, purchasing, and sales. This can help businesses avoid costly inventory issues, such as stockouts and overstocks, and ensure that they are stocking the right products in the right quantities to meet customer demand.

    2. Increased efficiency: By using reports for inventory management to identify and address inventory issues, businesses can improve their inventory management processes and increase efficiency throughout the supply chain.

    3. Cost savings: Inventory reports can help businesses identify opportunities to reduce costs, such as optimizing inventory levels, identifying slow-moving items that can be discounted or discontinued, and ensuring that inventory levels are aligned with sales trends.

    4. Improved customer satisfaction: Accurate and timely inventory reports help businesses ensure that they have the right products in the right quantities at the right time, leading to increased customer satisfaction and repeat business.

How to build your inventory report

Building reports for inventory management involves collecting, organizing, and analyzing inventory tracking to create a comprehensive overview of a business's inventory performance. Here are some steps you can follow to create an effective inventory report:

    1. Determine the purpose of your report: Before you start building your inventory report, it's essential to determine the purpose of the report and the specific inventory categorization you want to track. This will help you focus your efforts and ensure that your report is relevant and useful.

    2. Collect and organize inventory reporting: To create an inventory report, you'll need to collect and organize inventory data, such as item quantities, locations, and purchase dates. This data can be collected manually using spreadsheets or automatically using inventory management software.

    3. Analyze the data: Once you've collected and organized your inventory reporting, you'll need to analyze it to identify patterns, trends, and potential issues. This can involve calculating inventory turnover rates, identifying slow-moving items, and comparing inventory levels against sales trends.

    4. Present the data in a clear and concise format: After analyzing the data, you'll need to present it in a clear and concise format that is easy to understand and interpret. This can involve creating tables, charts, and graphs to visualize the data and help readers quickly identify the key insights and takeaways.

    5. Update the report regularly: To ensure that your inventory report remains relevant and useful, it's essential to update it regularly with the latest inventory data. This can involve updating the report weekly or monthly, depending on your business's needs and the specific inventory reporting metrics you are tracking.

How often do you need to check your inventory?

The regularity of inventory reporting depends on various factors, including your business size, the sector you're in, and the unique inventory management difficulties you encounter. As a general rule, it's advisable to track inventory on a weekly or monthly basis to maintain an accurate and current comprehension of your inventory levels and performance.

Nonetheless, some companies may require more frequent types of inventory reports, particularly if they are part of industries with fast-changing consumer demand or intense competition. In such situations, daily or even real-time inventory monitoring might be essential to guarantee that inventory levels are optimized, and potential problems are detected and resolved as swiftly as possible.

6 Types of reports for inventory management

Key inventory management strategies to minimize backorders (1)On hand inventory

This report provides an overview of the quantity and location of each inventory item currently in stock. It is an essential report for understanding current inventory levels and ensuring that businesses have the right products in the right quantities to meet customer demand.

Low inventory

This report highlights items that are running low in stock, allowing businesses to identify potential stockouts and take action to replenish inventory before it becomes a problem.

Inventory discrepancy report

This report compares the actual inventory levels with the expected inventory levels, allowing businesses to identify and investigate discrepancies that may indicate theft, loss, or other issues.

Aging inventory report

This report provides an overview of the age of each inventory item, helping businesses identify slow-moving items that may need to be discounted or discontinued.

Incoming inventory

This report provides information about inventory items that are expected to arrive soon, allowing businesses to plan and prepare for the arrival of new stock.

Product performance reporting

This report analyzes the sales performance of each inventory item, helping businesses identify top-selling products and optimize their inventory levels accordingly.

Tips for effective inventory management and control

Here are some tips for effective inventory management and control:

    1. Use inventory management software: Inventory management software enables businesses to automate the gathering, organization, and analysis of inventory data, simplifying the creation of accurate and timely types of inventory reports.

    2. Set inventory targets and monitor performance: Setting inventory objectives and evaluating performance against these goals can assist businesses in maintaining ideal inventory levels and minimizing expenses.

    3. Regularly review and update inventory reports: Regularly assessing and updating inventory reporting helps businesses stay informed about their inventory performance, allowing them to make data-driven decisions to optimize their supply chain and boost profits.

    4. Implement inventory control techniques: Employing inventory control strategies, such as just-in-time (JIT) inventory management, can aid businesses in reducing costs and enhancing efficiency across the supply chain.

    5. Involve all relevant stakeholders: Ensuring that all relevant stakeholders, including inventory managers, sales teams, and suppliers, participate in the inventory management process can support businesses in maintaining precise and current inventory tracking, as well as fostering collaboration and communication throughout the supply chain.

Optimizing inventory management through effective reporting


To enhance inventory management practices and increase revenue, accurate inventory reporting is essential. By using inventory performance reports, businesses can make informed decisions about how much inventory they need to have and when they need to have it. This helps to boost customer satisfaction, lower expenses, and increase profitability.

Inecta BI is a powerful business intelligence tool that can help businesses achieve accurate and actionable inventory reporting. It provides customizable reports and analytics dashboards that enable businesses to monitor and evaluate their inventory reporting metrics in real-time. With Inecta BI, businesses can quickly identify and resolve inventory-related issues, such as overstocking or stockouts, reducing the risk of lost revenue due to unmet customer demand.

In addition to inventory business intelligence reporting tools, Inecta offers a comprehensive inventory management software solution - Inecta Food ERP. This software solution streamlines inventory management processes and enhances overall supply chain performance. It features automated inventory tracking, real-time reporting, and demand forecasting, enabling businesses to achieve accurate and optimized inventory management practices.

Inecta BI and Inecta Food ERP can also generate other important reports, including customer analytics reports, inventory aging reports, and monthly reports. By utilizing these reports, businesses can gain a deeper understanding of their inventory performance and make data-driven decisions to optimize inventory management.

In conclusion, accurate inventory reporting is crucial for businesses looking to optimize their inventory management practices and increase revenue. By leveraging Inecta BI and Inecta Food ERP, businesses can simplify inventory management processes, achieve accurate reporting, and make informed decisions about their inventory levels to ensure they have the right products in the right amounts at the right time.

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3 simple steps to find your Food ERP

*We will never sell your information. Keeping your data and privacy secure is our highest concern.